User Import, Export and Update

CSV Import

Users can be imported and associated to other resources by use of a CSV file. CSV Importation can be used in situations where you need to modify many users at the same in an efficient manner, or for migrating users from one system to another. A CSV file can be created and edited by spreadsheet tools such as Excel, LibreOffice/OpenOffice Calc, etc.

CSV file

The first line of a CSV file contains a list of field names (also sometimes called “columns”). Each new line afterwards are users to import. CSV data must respect the following conditions:

• Files must be encoded in UTF-8

• Fields must be separated with a ,

• Fields can be optionally quoted with a "

• Double-quotes can be escaped by writing them twice (e.g. Robert ""Bob"" Jenkins)

• Empty fields or headers that are not defined will be considered null.

• Fields of type bool must be either 0 for false, or 1 for true.

• Fields of type int must be a positive number

Additionally, these restrictions for specific fields must also be respected:

• Field labels: All user labels in this field must already exist before the import

In the following tables, columns have been grouped according to their resource. Each resource is created and associated to its user when all required fields for that resource are present.

User

Field	Type	Required	Values	Description
entity_id	int	Yes		Entity ID (Defined in menu Configuration ‣ Management ‣ Entities)
firstname	string	Yes		User’s firstname
lastname	string			User’s lastname
email	string			User’s email
language	string		de_DE, en_US, es_ES, fr_FR, fr_CA	User’s language
mobile_phone_number	string			Mobile phone number
outgoing_caller_id	string			Customize outgoing caller id for this user
enabled	bool			Enable/Disable the user
supervision_enabled	bool			Enable/Disable supervision
call_transfer_enabled	bool			Enable/Disable call transfers by DTMF
dtmf_hangup_enabled	bool			Enable/Disable hangup by DTMF
simultaneous_calls	int			Number of calls a user can have on his phone simultaneously
ring_seconds	int		Must be a multiple of 5	Number of seconds a call will ring before ending
call_permission_password	string			Overwrite all passwords set in call permissions associated to the user
labels	string		list separated by semicolons (;)	Names of the labels to assign to the user

CTI Profile

Field	Type	Required	Values	Description
cti_profile_enabled	bool	No		Activates the CTI account for this user
username	string	Yes, if profile enabled		CTI Login username
password	string	Yes, if profile enabled	Must be 4 characters long [1].	CTI Login password
cti_profile_name	string	Yes, if profile enabled		CTI profile (Defined in menu Services ‣ CTI server ‣ Profiles)

[1]

If password is less than 8 characters long and does not contains both letters and digits a warning will be issued during the import/update but the user will still be imported.

Phone

Field	Type	Required	Values	Description
exten	string	Yes		Number for calling the user. The number must be inside the range of acceptable numbers defined for the context
context	string	Yes		Context
line_protocol	string	Yes	sip, sccp, webrtc, ua	Line protocol
line_site	string			Unique name of one of the Template line (defined in menu Configuration ‣ Provisioning ‣ Template Line)
sip_username	string			SIP username
sip_secret	string			SIP secret

Incoming call

Field	Type	Required	Values	Description
incall_exten	string	Yes		Number for calling the user from an incoming call (i.e outside of XiVO). The number must be inside the range of acceptable numbers defined for the context.
incall_context	string	Yes		context used for calls coming from outside of XiVO
incall_ring_seconds	int			Number of seconds a call will ring before ending

Voicemail

Field	Type	Required	Values	Description
voicemail_name	string	Yes		Voicemail name
voicemail_number	string	Yes		Voicemail number
voicemail_context	string	Yes		Voicemail context
voicemail_password	string		A sequence of digits or #	Voicemail password
voicemail_email	string			Email for sending notifications of new messages
voicemail_attach_audio	bool			Enable/Disable attaching audio files to email message
voicemail_delete_messages	bool			Enable/Disable deleting message after notification is sent
voicemail_ask_password	bool			Enable/Disable password checking

Call permissions

Field	Type	Required	Values	Description
call_permissions	string		list separated by semicolons (;)	Names of the call permissions to assign to the user

Importing a file

Once your file is ready, you can import it via Services ‣ IPBX ‣ IPBX settings ‣ Users. At the top of the page there is a plus button. A submenu will appear when the mouse is on top. Click on Import a file.

Import Users

Examples

The following example defines 3 users who each have a phone number. The first 2 users have a SIP line, where as the last one uses SCCP:

entity_id,firstname,lastname,exten,context,line_protocol
1,John,Doe,1000,default,sip
1,George,Clinton,1001,default,sip
1,Bill,Bush,1002,default,sccp

The following example imports a user with a phone number and a voicemail:

entity_id,firstname,lastname,exten,context,line_protocol,voicemail_name,voicemail_number,voicemail_context
1,John,Doe,1000,default,sip,Voicemail for John Doe,1000,default

The following exmple imports a user with both an internal and external phone number (e.g. incoming call):

entity_id,firstname,lastname,exten,context,line_protocol,incall_exten,incall_context
1,John,Doe,1000,default,sip,2050,from-extern

CSV Update

The field list for an update is the same as for an import with the addition of the column uuid, which is mandatory. For each line in the CSV file, the updater goes through the following steps:

1. Find the user, using the uuid

2. For each resource (line, voicemail, extension, etc) find out if it already exists.

3. If an existing resource was found, associate it with the user. Otherwise, create it.

4. Update all remaining fields

The following restrictions must also be respected during update:

• Columns that are not included in the CSV header will not be updated.

• A field that is empty (i.e, “”) will be converted to NULL, which will unset the value.

• A line’s protocol cannot be changed (i.e you cannot go from “sip” to “sccp” or vice-versa).

• An incall cannot be updated if the user has more than one incall associated.

• All user labels in the labels field must already exist before the update

Updating is done through the same menu as importing (Services ‣ IPBX ‣ IPBX settings ‣ Users). A submenu will appear when the mouse is on top. Click on Update from file in the submenu.

Services ‣ IPBX ‣ IPBX settings ‣ Users ‣ Update from file

Import/Update Log

Beginning, end and all import/update errors and warnings are logged to /var/log/xivo-confd.log.

CSV import/update can take several minutes. If it reaches a timeout you’ll see a message in the webi explaining that the import/update continues in the background and that you should check the log to verify that it was successfully finished.

If there are any invalid CSV rows, associated warnings or errors will be printed in the log:

• If there are warnings only the changes will be applied.

• If there is one error or more all changes will be rollbacked.

Import or Update timeout message

CSV Export

CSV exports can be used as a scaffold for updating users, or as a means of importing users into another system. An export will generate a CSV file with the same list of columns as an import, with the addition of uuid and provisioning_code.

Exports are done through the same menu as importing (Services ‣ IPBX ‣ IPBX settings ‣ Users). Click on Export to CSV in the submenu. You will be asked to download a file.

Services ‣ IPBX ‣ IPBX settings ‣ Users ‣ Export to CSV